Grayson County Treasurer’s Office
PO Box 127
Grayson County Courthouse Room 205
Independence, Virginia 24348
Local Phone: (276) 773-2371
The Treasurer and Treasurer’s Office Employees
R. Kelly Haga, Treasurer
Karen Dickson, Chief Deputy Treasurer
Becky Kirk, Deputy Treasurer
Tamara McPherson, Bookkeeper & Deputy Treasurer
In the Treasurer’s office you are able to:
Pre-pay estimated Real Estate Tax & Personal Property Tax
Pay your County Real Estate & Personal Property Tax
Pay your state income taxes and estimated income taxes
Purchase County Dog Tags
Purchase County Stickers
Pay your Grayson Fairview, Oldtown, Troutdale Water Bill & Hook-up
Currently the Treasurer’s office accepts cash, check, money order and Master Card, Visa or Discover Card. Credit Card payments are subject to a bank imposed 2.5% fee plus .25 cents for each transaction.
Duties of the County Treasurer
Collection of Revenue
In most counties, the treasurer is the official responsible for the collection, custody and disbursement of county funds, and for reporting on these activities to the board of supervisors. In counties operating under either the county executive or county manager form of government, an appointed director of finance performs these functions.
Tax Billing and Collection
Tax billing and collection constitute the final steps in the state and local tax process. In the billing stage of the tax process the taxpayers are notified of their tax obligations, which are computed on the basis of property ownership, business activities, or the sources of taxable wealth. Collection of taxes, the ultimate goal of the entire assessment and taxation system, is the crucial process of converting assessed taxes into actual cash with which to meet county government’s revenue requirements. As the official charged with the responsibility for converting receivable taxes into expendable revenues, the county treasurer is a key figure in the successful conduct of county government.
Payments can be made by cash, check or debt/credit cards. We receive payment by mail or in person
The treasurer’s books, papers, and county fund accounts must be available for inspection by the commonwealth’s attorney, the board of supervisors, or any taxpayer at all times.
Collection of Delinquent Taxes
The treasurer is responsible for collection of delinquent taxes from parties responsible for payment.
Care and Custody of Funds
Like the collection of monies due the county, the custody of county funds is generally speaking, a function of the office of the county treasurer. The treasurer must keep a record of all receipts and expenditures, and the board of supervisors may request a statement of accounts at any time.
Local Government Investment Pool
The Investment of Public Funds and Local Government Investment Pool Act, one of many investments, provide a means for local governments to pool their idle or reserve funds in order to maximum return on their investments. The pool consists of the total of all local government funds that are placed in the custody of the state treasurer for investment. The Treasury Board administers the pool and is required to remit or to credit accrued income in the pool to participating localities at least quarterly.
Once county revenues have been collected and deposited by the treasurer and credited to the proper funds, they may be disbursed only upon the orders of the county chief administrator or other official authorized by the governing body, or by the board of supervisors. Disbursements of county funds generally can be ordered only upon properly drawn and legally issued warrants or checks in payment of claims for goods and services received by the county and represented by contracts, payrolls, invoices, affidavits, matured bonds, interest coupons, or other evidences of obligations incurred by the county or its agencies.
The board of supervisors is responsible for conducting a pre-audit of claims against the county. A pre-audit is the process of checking a claim before it is paid to determine if the obligation is authorized and correct. After the pre-audit is complete, the invoices are then approved by a majority vote of the board of supervisors at their monthly board meeting.
Term of Office
The position of treasurer is elected by popular vote. The treasurer serves a four year term.
Additional Duties of the Treasurer
In Grayson County, the treasurer is also responsible for the sale of County Dog Tags, and reporting to our Animal Control Officer a list of county residents who have purchased them.
The treasurer also works with local veterinarians to have Rabies Clinics throughout the county, twice a year.
The treasurer also is responsible for the sale of County Stickers.
The treasurer’s office is also responsible for the monthly water/solid waste billing.